Your fire recovery project file

Start with the record you actually need

Use this worksheet as the index to your recovery file. It is most helpful when several people are calling, issuing documents or asking for decisions. You do not need every answer before starting. Record known information, mark unanswered questions and identify the person who can resolve each one.

Keep original photographs, reports, invoices and correspondence separately. Put a short reference to each document here so someone reviewing the file can find the underlying evidence. Do not paste access codes, financial identifiers or another person’s private information into the worksheet.

A useful entry separates proposal from approval

Weak entry	More useful record
Kitchen work approved	12 October · owner approved contractor scope revision 2 for the listed kitchen cleaning work; rebuilding excluded.
Drying done	Contractor supplied dated readings and target explanation for the listed areas; closure decision awaiting project lead review.
Insurer will pay	Adjuster requested proposal revision and supporting photographs; coverage question remains open.

The examples show a recording format. They are not findings or approvals for an actual property.

Build your project record

Project and record context

Record the source beside each fact. A planned date, an actual event and an unresolved question are different records. Leave unknown values unknown; do not turn a missing value into zero.

Your nameOptional in this worksheet; required in the enquiry review.EmailOptional in this worksheet; required in the enquiry review.Phone, optionalCity or communityYour project referenceUse a reference appropriate to share. Keep access codes, financial identifiers and private third-party information outside this worksheet.Record date, property type and areaEnter the date of this record and the geographic scope; no location or service coverage is inferred.

Actual contacts and assessed scope

Use one line per event or scope item. Enter only events and findings you can attribute to a named source. Dates here are your records, not a schedule selected by HAUSE.

Quotes, milestones and requirements

Separate a contractor proposal from a confirmed milestone and an actual completion event. The insurer, responsible authority and selected provider each confirm their own requirements.

Quoted milestones and actual datesSuggested columns: milestone | quoted date and quote reference | confirmed by/date | actual event date, if known | dependency or change.Actual entered amounts and quote referencesSuggested columns: scope item | entered amount | currency | quoted/invoiced/paid status | tax or exclusions | source reference. No totals or estimates are generated.Insurer-confirmed requirements and open questionsRecord the exact requirement, who confirmed it, date and document reference. Keep an assumption as a question until confirmed.Applicable authority requirements and permissionsRecord the authority, requested permission or inspection, status and reference; this worksheet grants no permission.

Changes and review

Preserve changes as new dated entries so that the original decision remains understandable. Downloads contain every current field, including blank fields and unedited notes.

Dated changes, disagreements and unresolved itemsSuggested columns: date | changed entry | reason/source | responsible reviewer | unresolved decision.Next review questions and responsible contactsWho needs to confirm each question? A requested review date is a preference until confirmed.Additional context to carry into the enquiryEvery word remains editable when transferred. Review your draft on the enquiry page before choosing whether to send it.

Your complete current record

Downloads contain every current field without summarizing or truncating notes. Large drafts can exceed the existing enquiry size limit; a refusal keeps the entries here and does not send anything. The complete downloads remain available.

Review and save deliberately

Expand the sections that match your current work and enter the information you know.
Use “Review every entered field” to see the complete record, including blanks.
Download a text or JSON copy for your own file before leaving the page.
Use the enquiry handoff only if you want to discuss the record with HAUSE. You will review the draft again and choose whether to send.

Downloading creates a file on your device. It does not send it to HAUSE. The form itself is not a replacement for secure storage of a claim file. See the privacy notice for browser storage and enquiry handling.